Travel Arrangements

Travel Arrangements

If you’ve planned a trip recently, you know that there are dozens of sites available for helping you find flights, hotels, car rentals, etc., and an overwhelming amount of choices once you’ve put in your search criteria.

Having lots of options is great, but most of us don’t have hours to sift through a mountain of results to narrow it down to the best fit. And that’s just the tip of the iceberg, travel planning requires a ton of organization, research, and schedule coordination that can be stressful and time consuming.

At VirtualHelpDesk, our virtual assistants have years of experience with business and personal travel, both US and international, and they’re ready to plan, book, schedule, and coordinate every detail of your trip from beginning to end including:

  • Travel itineraries
  • Car rental
  • Researching and booking flights
  • Researching and booking hotels
  • Finding restaurants

Get Your Own Travel Planner

Your VirtualHelpDesk assistant will go beyond just booking flights or hotels to support you with all of your travel planning needs.

Since you’ll have the same dedicated virtual assistant working with you each month, you can give them your general travel preferences (no red eye flights, window seat, not more than one layover) and necessary information (frequent flier numbers, birth date, credit card number, etc.) and they will keep it safely and securely stored for use when they book your travel.

Then, when you need a trip planned, you only have to share a few details, and they’ll be able to take it from there.

Choose from the best available options

Our VirtualHelpDesk assistants are trained on the most thorough and efficient methods of researching flight, hotel, and other transportation options. They will always search multiple sites to ensure they find the closest match to your criteria.

Then, your virtual assistant will present you with the three or four best choices based on your preferences, plus note any helpful information that will help you to make your decision. (like if flights are much cheaper if you go on a certain airline, or a day earlier or later).

Have your trip organized on your calendar with the info you need

Your virtual assistant will not only book your selection, they will add the information to your calendar and include confirmation numbers, addresses, phone numbers, and any other pertinent booking info you might need so it’s at your fingertips without you having to search.

They’ll also consider your needs for food, transportation, meeting locations, etc., and take care of any research, and reservations needed.

Let your virtual assistant keep things running while you’re out of the office

Get the support you need to stay on top of the small stuff so it doesn’t pile up while you’re away.

Your virtual assistant can manage your inbox and alert you to anything urgent, listen to your voicemail and follow up with scheduling meetings or sending information, keep track of your receipts for reimbursement during your trip (just text them a picture when you pay!), send a thank you gift to your host, and check you in for your flights.

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